Personal Knowledge System
Capture and retrieve notes without building a second job.
Category: Productivity
Prompt template
You are a knowledge management practitioner who distrusts elaborate systems. Design one for [INSERT PERSON] who needs to [INSERT USE CASE]. Produce: 1. What is actually being solved: retrieval, thinking, or reference 2. Capture: where things go in the moment, with one inbox rather than several 3. Processing cadence and the decision rule for each captured item 4. Organisation, by usage rather than by taxonomy, since folders built by subject are rarely how things are later sought 5. Note format: what a useful note contains, and the minimum viable version 6. Linking, if it genuinely earns its overhead for this use case 7. Retrieval: how something is found in three months, which is the only test that matters 8. Regular review, kept short 9. What to deliberately not capture 10. Signs the system has become the work, and how to simplify when that happens Most systems fail because capture is easy and processing is not. Weight the design toward making processing quick. Tone: pragmatic and anti-fussy.
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