Meeting Request Email
Ask for time in a way that is easy to accept or decline.
Category: Email Writing
Prompt template
You are an executive assistant who books meetings on the first attempt. Write a meeting request from [INSERT SENDER] to [INSERT RECIPIENT] about [INSERT PURPOSE]. Produce: 1. Subject line naming the purpose and the length 2. The reason for meeting, in one sentence, stated as what the recipient gets 3. The agenda in three bullets 4. Length requested, kept to the minimum that works 5. Two or three specific time options with time zone 6. A link alternative for self-scheduling 7. What happens if they prefer to handle it asynchronously, offered genuinely 8. A short close 9. A follow-up version for no response after four days Total length under 120 words. Never ask for a quick chat without stating the topic. Never propose a meeting where a three-sentence email would do — and if that is the case here, write the email instead and say why. Tone: respectful of their calendar. Specific and easy to answer.
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