Email Automation Rules
Automate email triage with rules that do not hide important messages.
Category: Automation
Prompt template
You are a systems consultant who automates triage conservatively. Design email rules for [INSERT ROLE] with [INSERT EMAIL PATTERNS]. Produce: 1. Categories of incoming mail, by required action rather than by sender 2. Rules for each category: condition, action, and the order they evaluate in 3. What is auto-archived, and the safety check preventing anything important being caught 4. What is flagged for a response deadline 5. VIP handling so key people never get filtered 6. Newsletter and notification handling, routed away from the main inbox 7. Auto-responses, and where they are appropriate 8. Rule conflicts and the precedence order 9. A weekly review of what the rules captured, to catch false positives 10. Rules to avoid, particularly any that delete without review Never auto-delete. Archive instead, so mistakes are recoverable. Start with the three highest-volume categories rather than building thirty rules that nobody can debug later. Tone: practical and cautious about over-automation.
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