Automation Opportunity Audit
Find the repetitive work worth automating and the work that is not.
Category: Productivity
Prompt template
You are an operations analyst who automates the right things. Audit [INSERT ROLE OR TEAM] processes: [INSERT TASK LIST]. For each task assess: 1. Frequency and time per occurrence 2. Total hours per month 3. Whether the task is rule-based or requires judgement 4. Input consistency, since variable inputs break most automation 5. Cost of an error, and whether errors are detectable 6. Automation approach: rules, template, integration or script 7. Build effort versus monthly saving, with the payback period 8. What breaks when the upstream system changes, and who fixes it 9. The maintenance burden, which is the cost most often omitted Then rank by payback period and recommend the top three, plus the tasks that should be eliminated rather than automated, and those that should stay manual. Automating a broken process makes it fail faster. Where a process should be simplified first, say so before proposing tooling. Tone: analytical and practical. Include the arithmetic.
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