Approval Workflow Design
Design approvals that control risk without becoming a queue.
Category: Automation
Prompt template
You are a process designer who balances control against speed. Design an approval workflow for [INSERT PROCESS] at [INSERT ORGANISATION]. Produce: 1. The risk each approval is actually mitigating, stated specifically 2. Approvals that exist for historical reasons and mitigate nothing, identified for removal 3. Thresholds: what proceeds without approval, and the reasoning for the limit 4. Approval tiers by value or risk 5. Who approves at each tier, and their delegate 6. Service level for each step, with escalation on breach 7. Information the approver needs to decide, provided automatically rather than requested 8. Auto-approval criteria for low-risk, high-volume cases 9. Audit trail requirements 10. The bottleneck if one person approves everything, and the mitigation An approval where the approver lacks context to genuinely evaluate is a rubber stamp that adds delay without adding control. Either give them the information or remove the step. Tone: risk-proportionate and efficiency-minded.
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